1.  Purpose of this notice

This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (2018) and the Data Protection Act (1998) and any other national implementing laws, regulation and secondary legislation, as amended or updated from time to time, in the UK ('Data Protection Legislation').

This Privacy Notice sets out how Elementa Leadership Limited collects and uses your personal information. Please read this Privacy Notice carefully.

2.  About us

Elementa Leadership Limited is an organisational and leadership development company.  We are registered in England and Wales as a limited company under number 618153449 and our registered office is at 701 Stonehouse Park, Sperry Way, Stonehouse, Gloucestershire.

For the purpose of the Data Protection Legislation and this notice we are a 'data controller'.  This means we are responsible for deciding how we hold and use personal data about you.  We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.

If you have any questions about how we collect, store or use your information, or you would like to update the information we hold about you, you may contact admin@elementaleadership.co.uk

3.  How we may collect your personal data

 We obtain personal data about you, for example, when: 

  1. You request a proposal from us in respect of the services we provide
  2. You engage with us to provide our services and also during the provision of those services
  3. You contact us by email, telephone or post.
  4. You visit our website www.elementaleadership.co.uk
  5. You complete one of our online forms (for example when you wish to book places on programmes, events or seminars that we offer)
  6. You to complete one of our surveys that we use for research purposes, although you do not have to respond to them
  7. From third parties and/or publically available resources (for example from your employer or from Companies House)

4.  The kind of Information we hold about you?

 The information that we hold about you may include the following:

  • Your personal details (such as your name and address);
  • Details of contact we have had with you in relation to the provision, or the proposed provision of our services
  • Details of any services you have received from us
  • Our correspondence and communications with you
  • Information about any enquiries or complaints you make to us;
  • Information we receive from other sources such as publicly available information, information provided by your employer or other information

5.  How we use personal data we hold about you? 

  • We use your personal data for purposes necessary for the performance of our contract with you and to comply with our legal obligations
  • We may process your personal data for the purposes necessary for the performance of our contract with our clients.
  • We may process your personal data for the purposes of our own legitimate interests provided that these interests do not override any of your own interests, rights and freedoms which require the protection of personal data.
  • We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data than you have the right to withdraw your consent to processing for such specific purposes

Situations in which we will use your personal data:

  • Carry out our obligations arising from any agreements entered into between you and your employer and us (which will most usually be for the provision of our services);
  • Carry out our obligations arising from any agreement entered into between our clients and us (which will most usually be for the provision of our services) where you may be a subcontractor, supplier or customer of our client
  • Provide you with information related to our services and our events and activities that you request from us or which we feel may interest you, provided you have consented to be contacted for such purposes;
  • Seek your thoughts and opinions on the services we provide and
  • Notify you about any changes to our services
  • In some cases we may anonymise or pseudonymise the personal data so that it can no longer be associated with you, in which case we may use it without further notice to you.

6.  Data retention

 We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected

When assessing what retention period is appropriate for your personal data, we taken into consideration: 

  • The requirements of our business and the services provided
  • Any statutory or legal obligations
  • The purposes for which we originally collected the personal data
  • The lawful grounds for which we based our processing
  • The types of personal data we have collected
  • The amount and categories of your personal data and whether the purpose of the processing could be fulfilled by other means

 7. Data sharing

We will share your personal data with third parties where it is necessary to administer the relationship between us or where we are required by law.

A third party may include third party service providers.  This includes IT and cloud services, our suppliers and associates.

All of our third party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data.  We only permit our third party service providers to process your personal data for specified purposes and in accordance with our instructions.

8.  International Data Transfers 

We do not transfer your personal data outside of the EEA.

Where our third party contractors process your personal data outside of the EEA they are required to ensure the adequate protection of your personal data.

9.  Data Security

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidently lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, contractors or agents who have a business need to know.    They will only process your personal data on our instruction and they are subject to a duty of confidentiality. 

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

10.  Rights of Access, Correction, Erasure and Restriction

You have certain rights under data protection legislation in relation to the personal information that we hold about you. These rights apply only in particular circumstances and are subject to certain exemptions such as public interest (for example the prevention of crime). They include: 

  • the right to access your personal information;
  • the right to rectification of your personal information;
  • the right to erasure of your personal data;
  • the right to restrict or object to the processing of your personal data;
  • the right to data portability;
  • the right to complain to the Information Commissioner's Office about the use of your personal information; and
  • the right to object to direct marketing.

11.  Right to withdraw consent

 In the circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to director marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time.

To withdraw your consent, please email admin@elementaleadership.co.uk 

Once we have received notification that you have withdrawn your consent we will no longer process your personal information for the purpose you originally agreed to, unless we have another legitimate basis for doing so in law.

12.  Contact

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please contact Janet Sharpe, Director, Elementa Leadership Limited janet@elementaleadership.co.uk